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Last update: 13 September 2009

Various logistics information of use for the Aura meeting:

Feel free to ask for other topics. Part of this information is also valid for participants at the OMI and HIRDLS meetings on the Friday after the Aura meeting.

Travel information
If you arive per airline, you most likely will land at the Amsterdam airport (also called "Schiphol Airport"). From this airport, you can take either a taxi (best to reserve via the hotel) to the hotel or the train to Leiden central station. There are running about 7 trains per hour and the ride takes about 20 minutes.
Note that on 12 and 13 September direct buses will run between the Schiphol and Leiden Central railway stations instead of train due to maintenance works.
The hotel is 2 km away from the railway station. You can take a bus or taxi or bike to the hotel. On weekdays you can make use of the hotel's free shuttle service (limited period of the day).

Detailed travel information is available at a dedicated page.

Posters
  • The maximum dimensions for the posters are 119 x 92 cm in landscape format (46,9 x 36,2 inch).
  • The posters will be shown in the "patio", the same location where coffee, tea and lunch breaks are served.
  • The posters can be set up from Monday morning onward.
    The posters have to be removed before 13:30 hours on Thursday.
Conference rooms
  • A map of the conference rooms can be found here.
  • The "patio" is used for serving the "Icebreaker", coffee, tea and lunch and for showing the posters.
  • The plenary meeting takes place in the combined "Amsterdam" and "Rotterdam" rooms.
  • The MOWG and DSWG are being held in the "Delft" room.
  • The Climate and Validation WGs are being held in the combined "Amsterdam" and "Rotterdam" rooms.
  • The EPOWG and AQ-WG are being held in the combined "Utrecht" and "Wassenaar" rooms.
  • The "internet-café" is located in the "Leiden" room (Monday - Thursday).
  • All conference rooms are equiped with a laptop (Windows 2003) and beamer. Please copy your presentation in advance with an USB stick onto this laptop.
Registration procedure
  • The registration desk is located next to the "Amsterdam" conference room.
  • The registration desk is open 30 (Mo+Tue) or 15 (Wed+Thu+Fri) minutes before the first presentation of the day. It will also be open on Monday and Tuesday during the last 15 minutes of the lunch break.
  • The contribution for lunch and refreshments and, if applicable, the conference dinner has to be paid in cash at the registration desk. The contibution is 20,- euro per day (also for the OMI and HIRDLS meetings on Friday). The costs for the dinner on Wednesday is 40,- euro. The total ammount was given in the confirmation email of your registration. You will receive a receipt for this contribution.
  • If you lost the confirmation email of your meeting reservation, you can check out the days you have registrated, your attandance at the conference dinner and the participation in the OMI meeting on Friday at this site.
Conference dinner
  • The conference dinner will take place on Wednesday evening at the hotel
  • The contribution for this dinner have to be paid in cash during the registration procedure.
  • Your partner is welcome to join the conference. Please notify us before the meeting or during the registration. An extra 40,- euro will be charged.
  • You can check out if you gave your name for the dinner in the confirmation email of your meeting reservation or on this overview list.
  • Any dietary wishes (food allergies, diets, etc.) you should have indicated during the registration and they are listed in the "remarks" area in the confirmation email of your meeting reservation. If you did forget this, please contact us.
Internet
  • There will be a wireless internet connection which can handle 70 connections simultaneously (within the conference room) to 140 (when spread out over various locations. This service is available from Monday up till and including Friday).
  • Activation instructions:
    • 1) Make sure your wireless is activated on your laptop
    • 2) Look for the available networks and get connected on "ibahn" (Not "ibahn_conf"!)
    • 3) Enter the access code in the section called "access code"
    • 4) You're connected for the full duration of the event and you can use your connection in all areas of the hotel (also in your bedroom) as long as you make sure you're always connected on the "ibahn" network
  • There will also be a separate room with 5 terminals. This "internet-cafe" is located in the "Leiden" room and open from Monday up and including Thursday.
Hotel services
  • You have free access to the swimming pool, the sauna and fitness area.
  • You can rent bikes at the hotel.
  • You can ask their assistence to reserve taxis from and to the airpost, see the detailed travel information.
  • You can reserve tennis courts (in- and outdoor) and squash courts. Click here for details.
  • You can make use a the free shuttle service. Click here for the times it operates.
Parking

You can park your car at the parking area next to hotel. You do not have to pay for the parking time as a hotel guest or participant of the meeting. You can get a receipt for free exit at the hotel registration desk when showing your badge.





























































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